EVALUATION OF TENDERS RECEIVED

- NEGOTIATION AND SIGNING OF CONTRACT

On expiry of the time-limit for submission of tenders, the contracting entity must, among other things, assess whether tenders have been received in time and prepared in accordance with the tender document requirements. In addition, the contracting entity must assess whether the tenders contain any reservations which imply that they cannot be taken into consideration.

Subsequently, the contracting entity must evaluate the remaining tenders in accordance with the award criteria, and prepare an evaluation form or a report as proof that evaluation of the tenders has been carried out in accordance with the correct criteria.

It is important to note that it may have far-reaching consequences for a tenderer if the tender is rejected. However, it is impossible for the contracting entity to disregard any deviations from the minimum requirements or the basic requirements of the tender which explicitly appear from the tender documents.

Our assistance

We understand that it is not difficult for a breach of the procurement rules to occur when evaluating the tenders, and therefore we often advise on the pitfalls of this phase of the procurement or provide direct assistance in the evaluation of the tenders received. At the same time, a contracting entity must be aware of the rules regarding access to documents and ensure that it properly documents the evaluation process and any decisions made.